Overview
From $52,198 to $82,656 Annually
110 State Street
Albany, NY 12236
Minimum Qualifications
Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller.
No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:
Non-Competitive Qualifications for appointment under the NYHELPS Program:
- Administrative Specialist Trainee 1
For appointment to the Administrative Specialist Trainee 1, you must have:
- A bachelor’s or higher degree.
- Administrative Specialist Trainee 2
For appointment to the Administrative Specialist Trainee 2, you must have:
- A bachelor's degree AND one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
OR
- A Juris Doctor, master's or higher degree in a field related to the position being filled.
- Administrative Specialist 1 (full journey level)
For appointment to the Administrative Specialist 1 (full journey level), you must have:
A bachelor's degree AND two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
OR
- A Juris Doctor, master's or higher degree in a field related to the position being filled AND one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1, 52.6 or 70.4 of the Civil Service Law.
For 70.1, 52.6 or 70.4 transfer to an Administrative Specialist 1, salary grade (SG)-18, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to a SG-16 or above. SG-11 or above for a Trainee 1, SG-12 or above for a Trainee 2, depending on qualifications.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level SG-18 position.
55b/55c Program appointment:
This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)
Traineeship salary information:
The position may be filled at the Administrative Specialist Trainee 1 equated to SG-14 ($52198), Administrative Specialist Trainee 2 equated to SG-16 ($58247), or full performance Administrative Specialist 1 SG-18 ($65001) based on the candidate’s education, experience, and previous state service. Salary is nonnegotiable.
Candidates hired at the trainee level will be advanced to the full performance Administrative Specialist 1 SG-18 following successful completion of the traineeship.
Duties
Personnel Liaison
- Process all transactions as it relates to human resources and performance development.
- Assist, research, and/or prepare classification requests for bureau management, as requested.
- Assist program areas with probation/performance evaluations, coaching plans: preparing, reviewing, tracking, and follow up.
- Manages all phases of the hiring process for centralize canvassing
- Prepare procedures to describe, revise, and control work activities.
- Assist with succession planning activities.
Workforce Development & Training
- Coordinate and monitor employee development activities and programs, conduct training needs assessments, analyze and evaluate data in order to identify developmental opportunities to accomplish Division workforce goals.
- Update all pension benefit administration system training materials in accordance with changes and/or updates to functionality.
Purchasing
- May serve as or support the Purchasing Liaison for the Division, working closely with the OSC Finance Office, managing the purchasing of goods and services by completing purchase requests, tracking purchases, researching product options, reconciling monthly card statements, etc.
Building
- May serve as or support the Building Coordinator for the Division, working closely with OSC Management Services: telephone changes/name plates/space needs, construction/modification of offices and/or equipment requirements.
Employee Engagement Programs
- May serve as or support the representative of the Division in various division/agency wide committees, teams and/or assignments such as employee suggestion program, recognition program, mentoring, etc.
Quality Process Improvement
- Plan, develop, analyze, implement and evaluate quality activities and reports requested by management: strategic risk assessment, internal controls, monthly report, benchmarking, etc.
Disaster Recovery/Business Continuity and Contingency
Planning (BCCP)
- May serve as or support the Business Continuity Planning Coordinator for the Division: Partner with the Business Continuity Planning Liaison on all activities, coordinate and maintain emergency management materials, etc.
General/Miscellaneous
- Special projects or additional tasks as requested by Management.
Knowledge, Skills & Abilities
- Ability to foster effective working relationships and partnerships.
- Ability to provide excellent customer service.
- Ability to effectively communicate verbally and in writing.
- Ability to be organized and complete tasks and responsibilities timely and accurately, managing multiple priorities and meeting deadlines.
- Ability to effectively problem solve and manage conflict.
- Ability to work independently and in teams.
- Proficient in Microsoft Office applications including, but not limited to Word, Excel, Teams, and PowerPoint.
- Motivated to lead or assist in contributing to the success of the Bureau.
Additional Comments
Telecommuting
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.
Reasonable Accommodation
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
Some positions may require additional credentials or a background check to verify your identity.
David Heaphy
P: (518) 474-1924
F: (518) 486-6723
[email protected]
Division Contact
Caitlyn Zautner
[email protected]
To Apply
Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications. Reference Item #07344-DJH on your cover letter for proper routing.
Be sure to include a copy of any unofficial transcripts if there are educational requirements / minimum qualification substitutions for this position. Documents must be sent as unlocked and accessible attachments.